AI assistant for patio roofs and conservatories:
Complete enquiries, measurement visits in your calendar
While your team is installing or measuring on site, the assistant takes enquiries by phone, chat and email. It asks for the postcode, rough dimensions and photos and books the measurement visit. It names no prices before the measurement, and anyone who wants to talk to you is put through straight away.
When the phone rings while your team is on site
Most enquiries for patio roofs, conservatories and carports come in spring, exactly when your team is installing or measuring at a customer's home. Calls go to voicemail, emails and chat messages wait until the evening.
Many enquiries are thin, too: no location, no dimensions, no photos, just the question about the price. Before you can plan, you have to call back. And people outside your service area often only find out when you return the call.
What the AI assistant handles for your business
It collects the details and schedules the measurement. Prices, planning and commitments stay with your team.
Enquiries with all the details
The assistant asks for what you define: product (patio roof, conservatory, louvred roof, carport), postcode, rough width and depth, wall connection, preferred roofing, preferred time frame and contact details. It accepts photos of the site via WhatsApp or email. You get a summary per enquiry.
Measurement visits in your service area
The assistant checks the postcode against your stored postcode list. If it is in your service area, it suggests free slots for a measurement visit and enters the booked appointment in your connected calendar. If it is outside, it says so politely and right away instead of booking a visit you would have to cancel later.
Straight to a person
If someone wants to talk to you, has a complaint or asks about an ongoing order, the assistant forwards the call straight to your team or hands over the chat. If nobody is available, it takes a callback request with a note.
How the AI assistant starts in your business
Neurobots (Fürth) sets it up in about 14 days – your contracting party is Neurobots.
Define the questions and service area
Together you decide which details the assistant asks for per product, which postcode areas you serve and which requests go straight to your team.
Add knowledge and connect the calendar
We add your product range, your workflows and your answers to frequent questions. The assistant books measurement visits in your connected calendar. Summaries arrive by email or in your CRM.
Test and go live
Before the start, your team runs test conversations. After that, conversations and handovers stay traceable, and we adjust answers when needed.
Features at a glance
The AI assistant names no prices before the measurement, not even rough figures, and makes no commitments on fit, structural requirements, building permits or delivery times. If someone asks, it notes the question and says that your team will answer it after the measurement. There is no integration with your estimating or industry software. Whether a specific system can be connected, we check in advance.
What the assistant does not do
- It does not quote prices for work that can only be costed after an inspection or on-site measurement.
- It does not make diagnoses.
- It does not make binding commitments that only your team can make.
Immediate handover to a person when needed
Calls are forwarded straight to a staff member's phone, chats are handed to a staff member. Your team is notified by email, WhatsApp or in the customer panel.
Data protection for customer enquiries
Prospects give their names, addresses and phone numbers and send photos of their house and garden. The AI assistant processes this data solely on behalf of your business, under a data processing agreement (DPA) in line with Art. 28 GDPR.
You decide which details the assistant asks for. For a measurement visit, contact details, address, rough dimensions and a few photos are usually enough.
- Data stored on servers in Nuremberg, Germany (EU)
- Language models act as processors and do not store conversation threads
- Connections encrypted via HTTPS
- Multi-factor authentication (MFA) and role-based access control
- Recording optional (off, or on with an announcement at the start of the call); data kept for 6 months by default, adjustable in the admin panel
- Appointments in your connected calendar, handover by email or to a CRM
What the assistant costs
- Setup, one-time, net
- €1,299
- Basic per month, net
- €299
- Pro per month, net
- €599
- Both plans include 4,000 credits per month = 400 call minutes or 4,000 messages. Basic: one communication channel of your choice, Pro: all channels.
- The provider's telephony costs (phone number, connection minutes) are not included and are billed separately.
- Cancellable monthly at the end of the month.
- Neurobots (Fürth) sets it up in about 14 days. Your contracting party is Neurobots.
Frequent questions from patio roof and conservatory businesses
Does the assistant quote prices?
No. Before the measurement it names no prices, not even rough figures or price ranges. If someone asks about the price, it explains that your team will make an offer after measuring and offers a measurement visit.
Which details does the assistant ask for?
The details you define. Typical ones are product, postcode and address, rough width and depth, wall connection, preferred roofing, preferred time frame and contact details. It accepts photos via WhatsApp or email. On the phone, it tells callers where they can send photos.
What happens to enquiries outside our service area?
You store a list of the postcodes you serve. The assistant checks every address against this list. If an enquiry is outside it, the assistant says so right away and does not book a measurement visit. You decide whether it still passes the enquiry on to you.
Does the assistant say anything about delivery times, structural requirements or permits?
No. It makes no commitments on fit, structural requirements, building permits or delivery times. It notes the question and passes it on to your team.
Do customers notice they are talking to an AI?
Yes. The assistant introduces itself as an AI assistant at the start of every conversation. That is the default. For example: “Hello, this is the digital assistant of [company]. I'll take your enquiry or put you through to the team.” Anyone who would rather talk to a person is put through straight away.
Can customers talk to a person at any time?
Yes. Anyone who wants to talk to your team is handed over immediately: calls are forwarded straight to a staff member's phone, chats are handed to a staff member. Your team is notified by email, WhatsApp or in the customer panel. Which requests always go to a person, complaints for example, you decide during setup.
What does the AI assistant cost?
Setup costs €1,299 once, then €299 per month on the Basic plan or €599 on the Pro plan, net and including 4,000 credits per month (= 400 call minutes or 4,000 messages) for Neurobots' service. The provider's telephony costs are billed separately. Cancellable monthly at the end of the month. Basic covers one communication channel of your choice, Pro all channels.
How long does setup take?
About 14 days. Neurobots adds your product range, your questions and your service area, connects telephony, channels and calendar, and tests the workflows with your team.
Ready for more efficiency?
Let's check together how Neurobots "Digital Employees" can relieve your service business.
Fill out the form, and we will get back to you within 24 hours for a non-binding initial consultation.
- Free Process Audit
- Individual ROI Calculation
- No Hidden Costs